Executive Virtual Assistance
When do you actually get to run your business if you're always busy doing everything else?
A quote is waiting. The numbers are needed. Two follow-ups are still open. And you were supposed to be with a client a while ago.
Of course you could do it all yourself. But do you really have to?
14 years of experienceFully DigitalPersonal collaboration
Sound familiar?
How much of this really still belongs on your desk?
- 01You were going to work on next month’s campaign. Instead, 130 unread emails are waiting.
- 02You’ve been with clients all day. Back at the office, there are quotes, follow-ups and next week’s advertising still waiting.
- 03The next order is in. But how much capacity and stock do you actually have left?
- 04The numbers are needed today. So first, you have to pull them together from three different systems.
- 05Friday, 5:42 p.m. The day-to-day work is done. The paperwork isn’t.
It all needs to get done. But does all of it really need to be done by you?
You don't do it yourself because you've got nothing better to do.
You do it yourself because otherwise nobody does.
This is where I can take over.
Services
What I can take off your plate.
Executive Support
- Scheduling, rescheduling and maintaining your calendar
- Organizing meetings and following up on them
- Planning, booking and preparing business trips
- Chasing outstanding replies and missing documents
- Preparing and organizing correspondence
- Compiling information and documents for meetings
- Carrying out research and preparing the results
- Keeping and following up on reminders and open items
Reporting & Business Support
- Gathering KPIs from agreed sources
- Creating and updating monthly and weekly reports
- Merging data from different sources into one overview
- Preparing recurring analyses on time
- Creating statistics and overviews
- Preparing reports for meetings and management
- Requesting and following up on missing numbers and information
- Updating and maintaining data in agreed overviews and systems
Organization & Back-Office Support
- Organizing documents and digital filing
- Coordinating administrative workflows
- Following up on open tasks
- Coordinating meetings, replies and open items with internal and external contacts
- Preparing and structuring documents
- Handling recurring administrative tasks on the agreed schedule
- Taking over day-to-day back-office tasks
These are examples, not a complete list. In our intro call we'll look at which tasks make sense for you to hand over.
What do you need support with?14
Years of corporate experience.
I know the other side of the desk.
I may be new to self-employment.
But I'm not new to this work.
In 14 years in corporate environments, I kept taking on new tasks and areas of responsibility learning new areas and getting up to speed quickly. Sometimes planned. Sometimes more along the lines of:
“Here's the topic – can you handle it?”
Situations like that have shaped me over the years. I'm used to getting into new tasks and workflows, asking questions and getting the information I need for my work.
Among other things, I've worked as an executive assistant to a division head and have experience with reporting, KPIs, monthly reports, organization, coordination, product management, sales and project support.
Once we've agreed what I should take over and how the process works, I handle the agreed tasks independently and reliably.
- Executive Assistance
- Reporting & KPIs
- Organization & Coordination
- Back-office & business processes
- Project, product & sales experience
How we work
This is how we work together.
From the first call to ongoing support – this is how getting started works.
01
Get to know each other
We talk about what you need support with and which tasks I should take over. We also look at which package fits what you actually need.
02
Set up the workflow
Before we start, we go through the tasks and workflows properly once. What needs doing? How do you want it done? What information or access do I need? Are there fixed dates or recurring tasks?
The better we align at the start, the smoother it runs afterwards.
03
I get started
After that, I take over the agreed tasks.
Recurring things get done on the agreed schedule, without you having to remind me every time.
If I'm missing something or have a question, I'll get in touch. Otherwise, I take care of it.
04
When things change
Businesses change – and sometimes so does the support they need.
If tasks, workflows or your needs change, we talk about it and adjust how we work together.
Packages
Three packages. Clear prices.
Essential
€1,000/month
For one clearly defined area of support with regularly recurring tasks.
Scope
- 1–2 fixed areas of responsibility
- Clearly defined recurring tasks
- Follow-up on the topics I take over
- Structured digital communication
- Reliable execution
- Reply within up to 2 business days
Executive
€1,600/month
For several areas of work that should be taken over and handled on a regular basis.
Scope
- Several fixed areas of responsibility
- Ongoing organization and coordination
- Follow-ups and reminders
- Reporting and analyses as needed
- Prioritizing ongoing topics
- Regular check-ins
- Reply usually within one business day
Priority Executive
€2,900/month
For larger support needs and closer ongoing collaboration.
Scope
- Several ongoing areas of responsibility
- Larger reserved capacity
- High priority
- Active follow-up on open topics
- Reporting & management support
- Coordination of ongoing topics
- Regular personal check-ins
Need something different?
If your needs don't fit any of the packages, let's talk.
About
Hi, I'm Carina.
And I like it when things simply run.
To me, organization has never been just administration. Good organization creates calm, clarity and room for decisions.
After many years in corporate environments, I know how much has to happen behind the scenes so that everything up front looks effortless.
That behind-the-scenes support is what I now provide through Carina Shelby Digital Desk – for business owners and executives whose time too often disappears into tasks that need doing, just not by them.
Carina
What would you hand over if you knew it would be done reliably?
Let's talk about it.
Book an intro callNo sales pitch. We'll see whether and where I can support you.
Contact
Tell me what's on your desk.
- [Placeholder: email address]
- Phone
- [Placeholder: phone number]
- Working style
- Fully Digital · Remote